The accomplishment of ISO 45001:2018 Certification demonstrating Occupational Health & Safety Management System (OHSMS) needs some formal documentation and procedural implementation. There is a mandatory checklist to be completed to successfully get certified. ISO 45001 Certification necessitates the incorporation of management systems.
What is the difference between implementation and certification?
Let us understand the difference between implementation and certification in easy terms.
Implementation is the process of executing the plans or procedures. While we talk about ISO 45000 Certification, the organizations are required to bring in action all the policies and processes to acquire the certification. The administered process of implementation requires extensive preparations.
But if we talk about certification, it is different from implementation. It comes as a bit of a surprise to many people to find out that there is not a requirement in ISO 45001:2018 to have a third-party certification body conduct an audit and confirm that the organization has successfully implemented the requirements of the standard. There are some perks to have a third-party auditor, including the advantage of having someone outside your organization identifying ways to improve.
Below is what the certification auditors will expect of your OH&SMS before they perform their audit.
What is expected for certification?
Whenever an organization chooses to get certified, there are a number of notions to be completed before the commencement of the audit. The organization must ensure the following-
All processes implemented: – As not all processes are documented, you will need to ensure that all the processes you need within the OHSMS are in place. It is expected that you have established each process (set the process rules), implemented each process (ensured the rules are known and are monitored) and are maintaining each process (making sure that when rules change people know, and new people are informed of the rules). It is not acceptable to have incomplete processes.
OHSMS settled – In order to conduct an audit you will be required to possess adequate records for demonstrating how your processes work. For this reason, certification auditors will want you to have used your OHSMS for a period of time to collect the records necessary to demonstrate this. This timeframe differs, but usually it takes a minimum of 4 months to 8 months and some extended for 12 months.
Management review completed – Another important part of OHSMS evaluation is the management review. It is expected that you will have performed at least one management review of the OHSMS to verify effectiveness and efficiency and to assess resource allocation.
Corrective actions taken – It is very likely that you find certain nonconformities in the processes during the internal audits, management reviews and process monitoring. After digging out these nonconformities, you must adopt some corrective actions and measures to resolve them..
Improvements demonstrated: – What possible procedures are you implementing to make your OHSMS better? Though adopting some corrective actions is a method of improvement, you should also be able to exhibit progress on your OH&S objectives and improvement in the management system.
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